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Deceased Student Records Policy

The records of deceased students may only be released by the University Registrar.  Records may be released to survivors as follows:

• The request should be presented in writing. The following information must be provided for the student:
  • Full name
  • Date of birth and/or SSN (last 4-digits)
  • Dates of attendance
  • Date of completion

• The petitioner must provide the following personal information:
  • Requestor’s name
  • Requestor’s address
  • Evidence that he or she is qualified to receive the records, based on the above criteria.
  • Phone number
  • Signature and date of request

• The petitioner must provide the following documentation:
  • Proof of death of the student, if not already coded in the University's system
    • Acceptable documentation includes
      • Obituary
      • Death certificate (copy is acceptable)

• Proof of connection of petitioner to student:
  • Survivors who may request records include
    • The spouse at the time of death
    • A parent
    • The executor of the estate
    • A child
    • A sibling
    • Any surviving descendent
  • Acceptable documentation includes
    • Marriage certificate
    • Birth certificate
    • Obituary where family names are listed

• Multiple documents may be necessary, for example: Mary wants records for her uncle, Howard.
  • Mary may present her birth certificate with Ronald listed as father, and Ronald’s obituary where Howard is listed as surviving brother
  • A copy of Howard’s death certificate or obituary may also be necessary to confirm he is no longer living

Last updated 13 April 2016